Microsoft Teams Recording & Transcription Notice

Last update: October 2024

Verisk on behalf of itself and its subsidiaries respect your concerns about privacy. This Recording & Transcription Notice (the “Notice”) applies to the personal data collected during the recording and transcription of Microsoft Teams meetings by Verisk. The Notice describes how we obtain your personal data, the types of personal data we obtain, how we use the personal data, and with whom we share it. We also describe the rights you may have and how you can contact us about our privacy practices.

How We Obtain Information About You
We collect personal data that you choose to provide to us through Microsoft Teams as well as when you agree to the recording and transcription of meetings.
Information We Obtain
This may include your name, email address, contact information, and audio. Images, voice recordings, and transcriptions of recordings are obtained when you agree to the recording and transcription of meetings.
Information That We Collect Automatically
"Do Not Track" Signals
Your browser settings may allow you to transmit a "Do Not Track" signal to websites and online services you visit. Like many other websites and online services, we do not currently process or respond to "Do Not Track" signals from your browser or to other mechanisms that enable choice. We do not currently collect personal data about our visitors’ online activities over time and across third-party websites.
How We Use Information
We may use personal data that you provide to us to respond to your inquiry, for example, to contact you about a request, ask a question, provide announcements about products and future events, conduct surveys, and contact you for other reasons related to offering and improving our services.
In addition to the uses discussed above, we may also use the personal data you provide to:
operate, evaluate, and improve our business; develop new products and services; perform market research; advertise and market our products and services; administer the Microsoft Teams application.
We may also use the personal data to protect against and prevent fraud, claims, and other liabilities and to comply with or enforce applicable legal requirements, industry standards, and our policies and terms. We use personal data for these purposes when it is necessary to protect, exercise, or defend our legal rights, or when required to do so by applicable law.
Who We Share Information With
We may share personal data with Verisk affiliates and subsidiaries, as well as service providers that perform services on our behalf.
Information Retention
The time period for which we keep personal data depends on the purpose for which we collected it. In all cases we keep it for as long as necessary to fulfill the purposes for which we collected it. We will then delete the personal data, unless we are legally required to retain it or if we need to retain it in order to comply with our legal obligations (for example, for tax and accounting purposes).
How to Contact Us
If you have any questions or comments about this Notice or any issue relating to how we collect, use, or disclose personal data, or if you would like us to update information we have about you or your preferences, you may contact us:
By e-mail at: privacy@verisk.com

In writing at:
Verisk Analytics Inc.
Attention: Chief Privacy Officer
545 Washington Boulevard
Jersey City, NJ 07310-1686

Our EU Representative:
If you are located in the European Union (“EU”) and have any questions or comments about this Notice, any issue relating to your personal data, or if you would like us to update your preferences, you may contact our EU representative.

Please include your name and the name of the Verisk business to which your request refers.

By e-mail at: privacy@verisk.com

Verisk – Insurance Solutions
Level 1, Unit 1A
3 Custom House Plaza
Harbour Master Place
I.F.S.C.
Dublin 1 Ireland

Our UK Representative:
If you are located in the United Kingdom (“UK”) and have any questions or comments about this Notice, any issue relating to your personal data, or if you would like us to update your preferences, you may contact our UK representative.

Please include your name and the name of the business (Verisk Analytics) to which your request refers.

By email at: privacy@verisk.com

In writing at:
Verisk
Attention: Privacy Inquiries
22 Bishopsgate London
EC2N 4BQ