Data Privacy Notice for California Employees, Applicants, and Independent Contractors

Last update/Last Review – 2/14/2024

Data Privacy Notice for California Employees, Applicants, and Independent Contractors

This Data Privacy Notice (“Notice”) is provided on behalf of Verisk on behalf of itself, its’ subsidiaries, and its affiliates (hereinafter, “we” “our” or “us”) and applies solely to California consumers (hereinafter, “you” or “your”).

Categories of personal information collected

Inferences drawn from any of the information identified above to create a consumer profile

Category	Examples	Collected [Y/N]
Identifiers	Real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, e-mail address, account name, or other similar identifiers	Y
Personal information categories listed in California Civil Code § 1798.80(e)	Name, signature, physical characteristics or description, address, telephone number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information	Y
Protected classification characteristics	Age (40 years of age or older), marital status, gender, veteran, or military status	Y
Commercial information	Records of personal property and products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies	N
Internet or other similar network activity	IP address or other information you may disclose or provide to us online	Y
Geolocation data	Physical location, geocode, longitude/latitude	Y
Audio, electronic, visual, thermal, olfactory, or similar information	interview videos and/or audio recordings	Y
Professional or employment-related information	Current or past job history; performance evaluations; professional references	Y
Education information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)	Transcripts and related educational information upon your consent/authorization	Y
Inferences drawn from any of the information identified above to create a consumer profile	Inference: A derivation of information, data, assumptions, or conclusions from facts, evidence Profile: information reflecting a consumer’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes	N
Sensitive personal information	Social security number, driver’s license number, state identification card, passport number, visa information, precise geolocation Racial or ethnic origin, citizenship or immigration status, credit history information Medical history, including disability information Images, audio and/or video recordings Information concerning sex life or sexual orientation (only to the extent you voluntarily provide such information to us)	Y

Our use of sensitive personal information

We use your sensitive personal information in order to:

Perform services related to the recruitment, hiring, and employment process, such as performing background checks, administering benefits and payroll, and related purposes
Perform other services on our behalf, including managing headcount, activities related to performance and compensation, managing travel and business-related expenses, and for diversity and inclusion initiatives
Prevent, detect, and investigate security incidents
Prevent or resist malicious, deceptive, fraudulent, or illegal actions
Ensure your physical safety

Sources from which we obtain personal information

We obtain personal information from the following sources: directly from the employee, candidate, or independent contractor, affiliates/subsidiaries, public sources, third parties that may include background check companies, prior employer, third party vendors (educational), and state and federal government agencies.

Purposes for which personal information is collected

We may use personal information that we collect for one or more of the following purposes:

To perform services related to the recruitment, hiring, and employment process, such as performing background checks, administering benefits and payroll, and related purposes
Perform other services on our behalf, including managing headcount, activities related to performance and compensation, managing travel and business-related expenses, and for diversity and inclusion initiative
To operate, evaluate, and improve our business
To develop, maintain the quality or safety of, improve, upgrade, or enhance our products and services
To perform market research
To advertise and market our products and services and to determine the effectiveness of such advertising and marketing
To administer our websites
As required or necessary in response to law enforcement requests or to comply with applicable law, court orders, or governmental regulations
To perform auditing related to a current interaction with you and concurrent transactions, including, but not limited to, counting ad impressions, verifying positioning and quality of ad impressions, and auditing compliance with this specification and other standards
To detect security incidents
To resist and protect against malicious, deceptive, fraudulent, or illegal activity
To ensure physical safety
To identify and repair errors that impair existing intended website functionality
To perform services on behalf of, or for, clients or service providers, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing advertising or marketing services, providing analytic services, or providing similar services on behalf of clients or service providers
To undertake internal research for technological research, development, analysis, or demonstration

Categories of third parties that we disclose personal information to

Affiliates and subsidiaries
service providers, sub-processors, and other entities that perform services for us, our affiliates, and/or our subsidiaries, including but not limited to: benefits, payroll, workers compensation, unemployment, and related services, background checks, state and federal court entities, state and federal compliance reporting agencies, and other government entities

Purposes for which we disclose personal information to third parties

We may disclose personal information to third parties for the following purposes:

To fulfill the reason the information was provided: for example, to provide the required or requested product or service
To operate, evaluate, and improve our business
To develop, maintain the quality or safety of, improve, upgrade, or enhance our products and services
To detect security incidents
To resist and protect against malicious, deceptive, fraudulent, or illegal activity
To ensure physical safety

Selling or Sharing of personal information

This Notice is for California residents. It applies to personal information that Verisk and its subsidiary and affiliate entities collects with regards to California employees, applicants, and independent contractors.

“Selling” mean the selling, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer’s personal information to a third party for monetary or other valuable consideration.

“Sharing” means sharing, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer’s personal information to a third party for cross-context behavioral advertising.

We do not Sell or Share personal information.

Personal Information Retention

We will retain your Personal Information for the period necessary to meet the purposes for which it was collected as documented in our corporate retention schedule, unless a longer period is required or permitted by law or legal process, such as a pending claim, investigation or litigation requiring preservation of relevant records.

Your rights regarding your personal information

The right to know what personal information has been collected about you, including the categories of personal information, the categories of sources from which personal information is collected, the purpose(s) for collecting, selling, or sharing personal information (as applicable), and the categories of third parties to whom personal information has been disclosed
The right to delete personal information collected about you, subject to certain exceptions
The right to correct inaccurate information that we maintain about you

Exercising your rights

To exercise your rights, you or your authorized agent may contact us at:

https://secure.ethicspoint.com/domain/media/en/gui/69464/index.html
Email us at: Privacy@verisk.com
1-844-845-6988

In order for us to process your request, we may ask that you provide information that reflects your name and current or prior address(es), such as a billing statement, utility bill, or driver’s license. Any information collected will only be used for identity and address verification purposes and you may delete information such as account numbers, balances, and license number from any such documents prior to submitting to us.

Nondiscrimination / No retaliation

You will not receive discriminatory treatment or be retaliated against for exercising any of your rights as described above or otherwise in accordance with applicable law.

Contact Us

If you have questions or concerns about this notice, you may contact: Privacy@verisk.com